Capital Experience Events Catering

Scope Summary

Reissue of Request for Standing Offers. This request for standing offers (RFSO) cancels and supersedes previous RFSO number 10251648 dated November 20, 2025 with a closing of January 15, 2026 at 14:00 EST. The mandate of Canadian Heritage’s (PCH) Capital Celebrations and Program Operations directorate is to organize major events in the National Capital Region (NCR). In the context of some of these events, catering services will be required for artists, programming partners, volunteers, technical crew and staff at selected locations in the NCR. The purpose of this Request for Standing Offer (RFSO) is to establish up to two (2) Standing Offers from date of award to December 31, 2028 with the possibility of extending by up to one (1) additional one-year option period, with qualified Offerors who can provide catering services on an “as and when” requested basis during PCH’s major events and other events. M1 Bidder’s Experience The Bidder must demonstrate their experience providing catering services for large-scale, high-profile events within the last five (5) years as of the closing date of this solicitation, by providing detailed descriptions for three (3) separate catering events. A”

Bid Readiness Checklist

• 1. Portal Registration & Eligibility Mandatory
  Confirm active supplier account on the issuing portal to submit bids to buyer "Department of Canadian Heritage (PCH)" (Canada).
  Suggested Evidence: SAP Ariba Supplier ID / Procurement Business Number (PBN)
• 2. Submission Deadline & Format Mandatory
  Finalize pricing and compliance attachments at least 24 hours ahead of Closes 2026-11-20 · 6 days left 14:00 ET.
  Suggested Evidence: Signed Cover Form, Mandatory Returnables & Complete File Upload
• 3. Event Delivery & Production Plan Mandatory
  Outline run-of-show staffing, AV/equipment specifications, staging logistics, and on-site contingency coverage.
  Suggested Evidence: Production Schedule, Equipment List & Staffing Plan
• 4. Commercial Pricing Schedule Mandatory
  Structure transparent itemized fixed or T&M rate pricing aligned with notice deliverables (ceiling not disclosed in notice).
  Suggested Evidence: Itemized Pricing Table, Rate Card & Scope Assumptions