Commercial Cleaning Services, Exterior and Common Areas, for the High Commission of Canada in Kenya, in Nairobi

Scope Summary

The High Commission of Canada in Kenya, Nairobi (hereinafter referred to as the “HCC”), requires the services of a qualified and experienced Contractor to provide commercial cleaning services for selected exterior areas, common spaces, and associated facilities of the Chancery and other Crown-owned or leased properties, as specified herein. The work includes the provision of routine and periodic cleaning services, as well as any additional cleaning required to meet operational needs. Services must be provided in accordance with the specifications outlined in this Statement of Work and must support a clean, safe, and professional environment at all times, while not interfering with the daily operations or activities of the building’s occupants, clients, or visitors. The Chancery is a secure, multi-storey diplomatic facility of approximately 10,000 square metres located on Limuru Road, Gigiri, Nairobi. The HCC maintains internal staff for selected interior cleaning functions; however, external areas, service zones, parking facilities, and designated shared spaces require contracted cleaning services. The Contractor must provide all labour, supervision, equipment, tools, and non-consu

Bid Readiness Checklist

• 1. Portal Registration & Eligibility Mandatory
  Confirm active supplier account on the issuing portal to submit bids to buyer "Department of Foreign Affairs, Trade and Development (GAC)" (CA-ON).
  Suggested Evidence: SAP Ariba Supplier ID / Procurement Business Number (PBN)
• 2. Submission Deadline & Format Mandatory
  Finalize pricing and compliance attachments at least 24 hours ahead of Closes 2026-12-09.
  Suggested Evidence: Signed Cover Form, Mandatory Returnables & Complete File Upload
• 3. Technical Scope & Site Readiness Mandatory
  Detail licensing, health & safety plan, field crew capacity, materials/workmanship specs, and site mobilization schedule.
  Suggested Evidence: Trade Licenses, Safety Plan & Past Project Sheet
• 4. Commercial Pricing Schedule Mandatory
  Structure transparent itemized fixed or T&M rate pricing aligned with notice deliverables (ceiling not disclosed in notice).
  Suggested Evidence: Itemized Pricing Table, Rate Card & Scope Assumptions