E6TOR-23RM10 Bus Charter and Bus Rental Services-Ontario Region

Scope Summary

RFSA - Bus Charters and Rentals The purpose of this Request for Supply Arrangement (RFSA) is to initiate a process leading to the selection of bus operators to enter into a Supply Arrangement (SA) with Public Works and Government Services Canada for the provision of Bus Charter and Bus Rental services on an “as and when requested” basis for use by various Federal Government Departments and Agencies located in Ontario, Canada. The vehicles for hire or rental will include various sized highway-style motor coaches, school buses or activity style buses with and without driver, and will be used to transport various personnel such as Regular and Reserve Force members, civilians, cadets, special visitors, both government and non- government personnel as per operational requirements.

Bid Readiness Checklist

• 0. Eligibility Restriction Gate Mandatory
  Restricted: SA holders only — Confirm your company already holds active qualification under this supply arrangement, standing offer, framework, or set-aside before preparing a bid.
  Suggested Evidence: Pre-Qualification Letter / SA Number / Set-Aside Certification
• 1. Portal Registration & Eligibility Mandatory
  Confirm active supplier account on the issuing portal to submit bids to buyer "Department of Public Works and Government Services (PSPC)" (CA-ON).
  Suggested Evidence: SAP Ariba Supplier ID / Procurement Business Number (PBN)
• 2. Submission Deadline & Format Mandatory
  Finalize pricing and compliance attachments at least 24 hours ahead of Closes 2029-06-30.
  Suggested Evidence: Signed Cover Form, Mandatory Returnables & Complete File Upload
• 3. Fleet Licensing, Insurance & Dispatch Plan Mandatory
  Provide vehicle specifications/registrations, driver screening/licensing, route SLA coverage, and commercial auto liability insurance.
  Suggested Evidence: Fleet Roster, Operating Licenses & Insurance Certificate
• 4. Commercial Pricing Schedule Mandatory
  Structure transparent itemized fixed or T&M rate pricing aligned with notice deliverables (ceiling not disclosed in notice).
  Suggested Evidence: Itemized Pricing Table, Rate Card & Scope Assumptions