PASSENGER AND SPECIAL VEHICLES FOR OPERATIONAL USE FOR CANADIAN DIPLOMATIC MISSIONS

Scope Summary

The Department of Foreign Affairs and Development Canada (DFATD) has a requirement to establish a procurement process for the supply and delivery of passenger cars, light trucks or other types of vehicles/vehicles related services to Canadian diplomatic missions and in offices outside of Canada. It will include 170+ destinations in approximately 105 countries covering six (6) distinct regions, such as Europe, Asia & the Pacific, Africa, Latin America & the Caribbean, the Middle East, and North America. The supply and delivery of vehicles and services within Canada is not within the scope of this requirement.This Invitation to Qualify (ITQ) is the first phase of this procurement process. Suppliers are invited to pre-qualify in accordance with the terms and conditions of this ITQ in order to become Pre-Qualified Suppliers. Only Pre-Qualified Suppliers will be permitted to bid on any subsequent solicitation issued as part of the procurement process.This ITQ process is not a solicitation of bids or tenders. No contract will be awarded as a result of the activities during the ITQ phase. The issuance of this ITQ is not to be considered in any way a commitment by the Government of Canada

Bid Readiness Checklist

• 1. Portal Registration & Eligibility Mandatory
  Confirm active supplier account on the issuing portal to submit bids to buyer "Foreign Affairs, Trade And Development (Department Of)" (CA-ON).
  Suggested Evidence: SAP Ariba Supplier ID / Procurement Business Number (PBN)
• 2. Submission Deadline & Format Mandatory
  Finalize pricing and compliance attachments at least 24 hours ahead of Closes 2027-08-31.
  Suggested Evidence: Signed Cover Form, Mandatory Returnables & Complete File Upload
• 3. Fleet Licensing, Insurance & Dispatch Plan Mandatory
  Provide vehicle specifications/registrations, driver screening/licensing, route SLA coverage, and commercial auto liability insurance.
  Suggested Evidence: Fleet Roster, Operating Licenses & Insurance Certificate
• 4. Commercial Pricing Schedule Mandatory
  Structure transparent itemized fixed or T&M rate pricing aligned with notice deliverables (ceiling not disclosed in notice).
  Suggested Evidence: Itemized Pricing Table, Rate Card & Scope Assumptions