Polar Helicopter Project

Scope Summary

NOTE: this new RFI/document for the Polar Helicopter Project, which is now published on SAP/ARIBA for the Polar Helicopter Project as #WS5732602543, replaces and supersedes the former Polar Helicopter Project RFI (formerly #F7013-230428/A), which was initially published on Dec 12, 2023 on Canada Buys, and will expiry on June 30/26. The expiry date has therefore been extended as well to Dec 31/2026, for administrative purposes only. This new RFI document will continue to be the source of all new information and communication with Industry moving forward regarding the Polar Helicopter Project, and the previous document should only be viewed as a source of legacy information, and is not to be relied upon or consulted for any new updates post June 2026 on the project. As of June 2026, WS5732602543 will only presently replicate the former RFI in its entirety (up to amendment #007), with any added new Project information subsequently posted to this document as it becomes available. As always, please contact the PSPC Contract Authority noted for this requirement: Tim Blahey, 873-354-1679, or [contact via official portal] if you have any questions.

Bid Readiness Checklist

• 1. Portal Registration & Eligibility Mandatory
  Confirm active supplier account on the issuing portal to submit bids to buyer "Department of Public Works and Government Services (PSPC)" (Canada).
  Suggested Evidence: SAP Ariba Supplier ID / Procurement Business Number (PBN)
• 2. Submission Deadline & Format Mandatory
  Finalize pricing and compliance attachments at least 24 hours ahead of Closes 2026-12-31.
  Suggested Evidence: Signed Cover Form, Mandatory Returnables & Complete File Upload
• 3. Fleet Licensing, Insurance & Dispatch Plan Mandatory
  Provide vehicle specifications/registrations, driver screening/licensing, route SLA coverage, and commercial auto liability insurance.
  Suggested Evidence: Fleet Roster, Operating Licenses & Insurance Certificate
• 4. Commercial Pricing Schedule Mandatory
  Structure transparent itemized fixed or T&M rate pricing aligned with notice deliverables (ceiling not disclosed in notice).
  Suggested Evidence: Itemized Pricing Table, Rate Card & Scope Assumptions