Refresh #1 – RFSO EN578-221793-B_Digitization Services

Scope Summary

Note: the solicitation's Closing Date is November 30, 2026 14:00, Eastern Standard Time (EST). Canada has a requirement to refresh the National Master Standing Offer (NMSO) EN578-221793 in this solicitation event for the provision of digital scanning services, indexing and delivery of electronic files for use in business and information management systems, related to such forms as paper, PDF, micrographic documents, audio-visual media, overhead transparencies, x-rays, etc.

Bid Readiness Checklist

• 1. Portal Registration & Eligibility Mandatory
  Confirm active supplier account on the issuing portal to submit bids to buyer "Department of Public Works and Government Services (PSPC)" (Canada).
  Suggested Evidence: SAP Ariba Supplier ID / Procurement Business Number (PBN)
• 2. Submission Deadline & Format Mandatory
  Finalize pricing and compliance attachments at least 24 hours ahead of Closes 2026-11-30.
  Suggested Evidence: Signed Cover Form, Mandatory Returnables & Complete File Upload
• 3. Technical Architecture & Security Mandatory
  Document system architecture, data residency/privacy controls, implementation milestones, and post-launch SLA support.
  Suggested Evidence: Architecture Overview, Security Controls & SLA Matrix
• 4. Commercial Pricing Schedule Mandatory
  Structure transparent itemized fixed or T&M rate pricing aligned with notice deliverables (ceiling not disclosed in notice).
  Suggested Evidence: Itemized Pricing Table, Rate Card & Scope Assumptions