RFP-Ottawa Airport Operations and Facilities Management
Scope Summary
The Foreign Affairs, Trade and Development Canada Department has a requirement for Airport Operations including Facilities Management and Coordination of Airport Courtesies for two facilities at the Ottawa Macdonald-Cartier International Airport, to meet the needs of Global Affairs Canada’s Office of Protocol. The services are for providing greet and meet to foreign and Canadian dignitaries. a) Canada Reception Centre (CRC) Terminal Lounge within the Macdonald-Cartier International Airport Main Terminal; and b) Canada Reception Centre (CRC) Hangar 11 at the Macdonald-Cartier International Airport (near the main terminal). The services provided by the Contractor pertain to the management and operation of the CRC facilities for arrivals/departures and special events. When customs courtesies and/or security exemptions are granted to special client, dignitaries, VIP’s, the Project Authority will advise the Contractor to ensure that appropriate formalities are accorded.
Bid Readiness Checklist
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1. Portal Registration & Eligibility MandatoryConfirm active supplier account on the issuing portal to submit bids to buyer "Department of Public Works and Government Services (PSPC)" (Canada).Suggested Evidence: SAP Ariba Supplier ID / Procurement Business Number (PBN)
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2. Submission Deadline & Format MandatoryFinalize pricing and compliance attachments at least 24 hours ahead of Closes 2026-12-14.Suggested Evidence: Signed Cover Form, Mandatory Returnables & Complete File Upload
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3. Event Delivery & Production Plan MandatoryOutline run-of-show staffing, AV/equipment specifications, staging logistics, and on-site contingency coverage.Suggested Evidence: Production Schedule, Equipment List & Staffing Plan
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4. Commercial Pricing Schedule MandatoryStructure transparent itemized fixed or T&M rate pricing aligned with notice deliverables (ceiling not disclosed in notice).Suggested Evidence: Itemized Pricing Table, Rate Card & Scope Assumptions