Venue and Related Services for an International Conference

Scope Summary

ADVANCE CONTRACT AWARD NOTICE (ACAN) 1. Advance Contract Award Notice (ACAN) An Advance Contract Award Notice (ACAN) is a public notice informing suppliers that Canada intends to award a contract for goods, services or construction to a pre-identified supplier, and invites other suppliers to express their interest by submitting a statement of capabilities. If no other supplier submits a statement of capabilities demonstrating how they meet the set requirements in the ACAN by the closing date stated in the ACAN, the buyer may then proceed with the award to the pre-identified supplier. 2. Purpose of the ACAN Venue and Related Services for an International Conference 3. Requirement description Fisheries and Oceans Canada (DFO) has a requirement for a conference venue and associated venue services to host the 12th Our Ocean Conference (OOC12). The venue must support plenary programming, simultaneous side events, bilateral and VIP meetings, media activities, exhibitions, meals and networking, refreshments during registration and dedicated program breaks (e.g., coffee, small bites), and professional event production in a secure, accessible and operationally coherent setting. The venue mu

Bid Readiness Checklist

• 1. Portal Registration & Eligibility Mandatory
  Confirm active supplier account on the issuing portal to submit bids to buyer "Department of Fisheries and Oceans (DFO)" (Canada).
  Suggested Evidence: SAP Ariba Supplier ID / Procurement Business Number (PBN)
• 2. Submission Deadline & Format Mandatory
  Finalize pricing and compliance attachments at least 24 hours ahead of Closes 2026-11-25 · 11 days left.
  Suggested Evidence: Signed Cover Form, Mandatory Returnables & Complete File Upload
• 3. Event Delivery & Production Plan Mandatory
  Outline run-of-show staffing, AV/equipment specifications, staging logistics, and on-site contingency coverage.
  Suggested Evidence: Production Schedule, Equipment List & Staffing Plan
• 4. Commercial Pricing Schedule Mandatory
  Structure transparent itemized fixed or T&M rate pricing aligned with notice deliverables (ceiling not disclosed in notice).
  Suggested Evidence: Itemized Pricing Table, Rate Card & Scope Assumptions